IT Procurement Services
Vendor selection and commercial negotiation informed by what you will actually use.
Software is usually bought on a demo and renewed on inertia. Three years later the organisation is paying for four hundred seats and using ninety, on a contract that auto-renews with an uplift.
We run vendor selection and commercial negotiation informed by what you will actually use — requirements first, demos second.
How we approach it
We define requirements and evaluation criteria before any vendor presents. Buying decisions made after demos tend to reward the best presenter rather than the best fit.
Why this matters
-
Requirements lead
Selection scored against your criteria, not vendor feature lists.
-
Better commercial terms
Pricing, uplift caps and exit terms negotiated with market context.
-
Exit planned in advance
Data portability and termination agreed before you sign.
-
Right-sized licensing
Seat counts and tiers matched to genuine usage.
What is included
-
Requirements definition
Weighted criteria agreed with the people who will use the system.
-
Market scan
A shortlist including options the incumbent will not mention.
-
Structured evaluation
Scripted demos and scored evaluation against the same criteria.
-
Contract negotiation
Commercial and legal terms negotiated, including renewal protections.
How we deliver it
-
01
Assess
Interviews, documentation review and hands-on inspection to establish what is actually true about current vendor arrangements today.
-
02
Analyse
Findings tested against your commercial constraints, so recommendations are affordable as well as correct.
-
03
Recommend
A prioritised plan with sequencing, costs, dependencies and the risks of doing nothing.
-
04
Implement
We deliver the work ourselves or support your team through it, whichever you prefer.
-
05
Review
Measurement against the baseline we agreed at the start, and an honest account of what did not land.
What you receive
- Weighted requirements specification
- Market scan and vendor shortlist
- Evaluation scorecards and recommendation
- Negotiated commercial terms
- Implementation and transition plan
Tell us about your idea, and we'll make it happen.
Have a problem that needs solving? We would like to hear about it.